M IN U T E S
The Village of Evendale
Regular Council Meeting
January 11, 2007
The Village of Evendale held a public discussion prior to the regularly scheduled council meeting. There was no discussion.
The Village of Evendale held its Regular Council Meeting. The meeting was called to order by Mayor Don Apking. Upon roll call, the following council members were present: Mr. Bill Puthoff, Jr., Mr. Stiney Vonderhaar, Mr. Chris Schaefer, Mr. Doug Lohmeier, Mr. Jeff Albrinck, and Mrs. Carolyn Smiley-Robertson. Also present were: Chief Fiscal and Accounting Officer, George Snyder; Village Engineer, James Jeffers; Recreation Director, David Nichols; Public Works Director; Joe Wiehe; Economic Director, Linda Firtzgerald; Assistant to the Mayor, Jack Cameron; and Village Clerk, Michelle Ficke.
Mayor Apking presented the consent calendar. Mayor Apking asked for a motion to accept the consent calendar consisting of the December 14, 2006 Council Meeting Minutes; CFO Report for December, 2006; Tax Administrator’s Report for December, 2006; current Departmental Reports and Treasurers Report for December 2006. A motion was made to accept the consent calendar by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved. Mr. Lohmeier made a motion to accept the revised agenda dated 1-9-07 and Mr. Vonderhaar seconded the motion. It was unanimously approved on roll call.
Mr. Schaefer summarized his council committee meeting. Street signs were discussed. There is money in the budget for signs. The committee recommends that council move forward and purchase new street signs since it has been a year since the issue came up. The decision had originally been delayed pending MDI’s study results. Jack Cameron had recommended that Bob Richardson, the architect that designed the south entrance park to Evendale, make recommendations concerning street sign designs. Mr. Cameron explained that for Mr. Richardson to submit three designs to the point of bidding the signs out would cost $6,000 to $8,000. Mr. Lohmeier objected to spending that much money for street sign design consulting fees and Mr. Vonderhaar agreed.
Mayor Apking wants to ensure that the street signs be state of the art. Mr. Albrinck mentioned that Joe Wiehe fabricated two versions of street signs which looked nice, however, he agreed that Council needs to look for more options. Residents were asked to view the proposed street signs last year and no one gave any feedback. Mr. Albrinck also stated that the last street signs we purchased lasted about ten years and that it is important to take the time to pick the best option. It was determined that they would get a few designs from different companies to consider and make a decision rather than pay a consulting fee for new designs.
Installation of street signs was discussed and it was concluded that it would be most cost efficient to have the company that we purchase the signs from install them since there is no labor cost associated with this. If the Service Department installed the signs we purchase it would cost the Village overtime hours.
Mr. Albrinck gave the Financial Report. His committee had no meeting in December. The year end financial outlook was better than they expected. The unencumbered balance year end was $330,000 to the positive because the Department Heads came in about $1 million dollars under budget in their spending and they are to be congratulated.
Mayor Apking thanked George Snyder, CFO, for keeping such a good eye on the budget. They know where they are every month. He also thanked Council and the Department Heads for their responsibility with the budget.
Mr. Lohmeier gave the Recreation Report. The Recreation Commission did not meet in December and January’s meeting is moved to January 25th. Mr. Vonderhaar mentioned that there was a survey that went out in the Mayor’s Newsletter concerning the skate park. Mr. Vonderhaar also stated that their council committee discussed with the Gorman Farm and the subcommittee concerning connecting with the Recreation Center. Mr. Schaefer said that they recommended consistence with the trail signs with Griffin Farm and Gorman Heritage Farm. Mr. Albrinck asked about the status of the fencing near Carpenters View. Mr. Schaefer said they still have to do some grading so there is no low spots. New Fencing should be completed in the spring.
Mr. David Nichols, Recreation Director, said that the Recreation Commission will meet at 9:30 January 25 with and Gorman Heritage Farm subcommittee regarding trails at the Recreation Center.
Mayor Apking mentioned that the streets that will be repaired this year are Lamarc Trail, new Otterbein and Spartan Drive.
Mr. Vonderhaar made a motion to table Ordinances #06-70A; #06-70B; #06-69A; #06-69B; #06-72. The motion was seconded by Mr. Puthoff and unanimously approved. Mayor Apking explained that we had set up a meeting with Procter and Gamble to discuss the car wash and P&G asked to postpone it. Both council committee meetings will be held at 7:00 on January 30th with a presentation following at 8:00 by Procter and Gamble. Mr. Vonderhaar asked Mr. Cameron to notify everyone of this rescheduling. Jack Cameron explained that Procter and Gamble initiated the postponement because the grievance hearing at the special council meeting would take precedence and it was unsure when it would finish. The other reason was they need a little bit more time to discuss the idea with Anchor and Al Neyer. They have not had a change of heart but the postponement was
initiated by Procter and Gamble.
Mayor Apking presented Ordinance #06-59, ORDINANCE AMENDING SECTION 258.070, HEALTH INSURANCE, TO REQUIRE NEW EMPLOYEES TO COVER A PORTION OF HEALTH INSURANCE COSTS AND DECLARING AN EMERGENCY. Mayor Apking and Mr. Vonderhaar were opposed to having the employees pay for health insurance. The Village pays for health insurance now and this ordinance says that employees would pay a portion of the insurance, 10% of the monthly premium which comes to around $120-$150 per month. Mr. Albrinck said that many municipalities are moving to this because of the rising cost of health care insurance and that the Village cannot ignore this. A motion to read Ordinance #06-59 by title only was made by Mr. Lohmeier, seconded by Mr. Albrinck and upon roll call, Mr. Schaefer, Mrs. Smiley-Robertson, Mr. Lohmeier, Puthoff and Mr. Albrinck voted yes and Mr.
Vonderhaar voted no. A motion to adopt Ordinance #06-59
was made by Mr. Lohmeier, seconded by Mr. Albrinck and upon roll call, Mr. Albrinck, Mr. Puthoff, Mr. Lohmeier, Mrs. Smiley-Robertson voted yes and Mr. Schaefer and Mr. Vonderhaar voted no. Mayor Apking declared Ordinance #06-59 adopted as an emergency.
Mayor Apking presented Ordinance #06-66, ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEES AND SETTING PAY RATES AND DECLARING AN EMERGENCY. Mr. Puthoff recused himself from the vote. A motion to read Ordinance #06-66 by title only was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to suspend the third reading of the Ordinance was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #06-66 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #06-66 adopted as an emergency.
Mayor Apking presented Ordinance #07-01, ORDINANCE MAKING VARIOUS APPOINTMENTS TO BOARDS AND COMMISSIONS WITHIN THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. Mr. Lohmeier mentioned the important roll that these people play in their positions on boards and committees and some times they go unrecognized but they put a lot of time and hard work into the Village and he thanked everyone for their commitment. Mayor Apking added two names to the Ordinance #07-01. They include Dave Harwood on the Zoning Board of Appeals with a term ending December 31, 2007 to fill the vacant position of Lynn Watts and Robert Luther on the Sign Variance Committee with a term ending December 31, 2008. A motion to read Ordinance #07-01 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to
suspend the second and third readings of the Ordinance was made by Mr. Vonderhaar, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-01 as an emergency was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Ordinance #07-01 adopted as an emergency.
Mayor Apking presented Ordinance #07-02, ORDINANCE AUTHORIZING THE MAYOR TO SELL THE VILLAGE OF EVENDALE’S 1995 HORTON AMBULANCE TO THE VILLAGE OF ELMWOOD PLACE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-02 by title only was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of the Ordinance was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to adopt Ordinance
#07-02 as an emergency was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-02 adopted as an emergency. Mayor Apking said that he talked with Mayor Richard Ellison of Elmwood Place and he was so thankful to the Village of Evendale for the purchase of the ambulance.
Mayor Apking presented Ordinance #07-03, APPROVING ADDITIONAL APPROPRIATIONS IN VARIOUS FUNDS, TRANSFERRING FUNDS AND DECLARING AN EMERGENCY. Mr. Snyder clarified that this appropriation ordinance is for 2007 to move cash between funds for accounting purposes. A motion to read Ordinance #07-03 by title only was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of the Ordinance was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to adopt Ordinance #07-03 as an emergency was made by Mr. Puthoff, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #07-03 adopted as an emergency.
Mayor Apking presented Ordinance #07-04, ORDINANCE AMENDING CERTAIN FRINGE BENEFIT PROVISIONS OF THE CODIFIED ORDINANCES OF THE VILLAGE OF EVENDALE AND DECLARING AN EMERGENCY. A motion to read Ordinance #07-04 by title only was made by Mrs. Smiley-Robertson, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of the Ordinance was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #07-04 as an emergency was made by Mr. Lohmeier, seconded by Mr. Albrinck and unanimously approved on roll call. Mayor Apking declared Ordinance #07-04 adopted as an emergency.
Mayor Apking presented Ordinance #07-05, ORDINANCE PROVIDING FOR CERTAIN SALARY ADJUSTMENTS IN THE SERVICE DEPARTMENT AND DECLARING AN EMERGENCY.
A motion to read Ordinance #07-05 by title only was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. A motion to suspend the second and third readings of the Ordinance was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Ordinance #07-05 as an emergency was made by Mrs. Smiley-Robertson, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Ordinance #07-05 adopted as an emergency. Mr. Vonderhaar asked Mr. Bothe to stand up and be recognized as the acting Service Director. He also congratulated Mr. Joe Wiehe on his retirement and wished him the best of luck. Mr. Wiehe was in the Service Department for 8.5 years, twenty overall with the Village of Evendale.
Mayor Apking presented Ordinance #07-06, ORDINANCE AUTHORIZING MAYOR TO HIRE PART-TIME EMPLOYEE AND SETTING PAY RATE AND DECLARING AN EMERGENCY.
A motion to read Ordinance #07-06 by title only was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. A motion to suspend the second and third readings of the Ordinance was made by Mr. Albrinck, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Ordinance #07-06 as an emergency was made by Mr. Vonderhaar, seconded by Mrs. Smiley-Robertson and unanimously approved on roll call. Mayor Apking declared Ordinance #07-06 adopted as an emergency.
Mayor Apking presented Resolution #07-01, RESOLUTION TO APPOINT POLICE OFFICERS TO THE POSITION OF POLICE SPECIALIST FOR 2007 AND DECLARING AN EMERGENCY. A motion to read Resolution #07-01 by title only was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to suspend the second and third readings of the resolution was made by Mr. Vonderhaar, seconded by Mr. Lohmeier and unanimously approved on roll call. A motion to adopt Resolution #07-01 was made by Mr. Puthoff, seconded by Mr. Lohmeier and unanimously approved on roll call. Mayor Apking declared Resolution #07-01 adopted as an emergency.
Mayor Apking presented Resolution #07-02, RESOLUTION TO APPOINT FIREFIGHTER OR FIREFIGHTER/PARAMEDIC TO THE POSITION OF FIRE SPECIALIST FOR 2007 AND DECLARING AN EMERGENCY. A motion to read Resolution #07-02 by title only was made by Mr. Lohmeier, seconded by Mr. Vonderhaar and unanimously approved on roll call. A motion to suspend the second and third readings of the resolution was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved on roll call. A motion to adopt Resolution #07-02 was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved on roll call. Mayor Apking declared Resolution #07-02 adopted as an emergency.
Other Items:
Mr. Vonderhaar mentioned that Friday, January 12, 2007 Princeton High School is having the Community Officials Night at the basketball game at 7:00. Mr. Lohmeier asked that Princeton notify council of special events like this through a mailing to their home rather than sending it to the administration building because they do not receive their mail as frequently. Mayor Apking said they would ask Princeton to send mailings to their homes.
Mr. Vonderhaar said that on January 23rd there will be a meeting at Evendale Elementary regarding a bond issue for a new Princeton Community Middle School and High School.
Jack Cameron asked council if they wanted to vote on Marketing Developments. A motion not to go to Phase II and to end the Village’s relationship with Marketing Developments, Inc. was made by Mr. Lohmeier, seconded by Mr. Puthoff and unanimously approved. A meeting will be set up within the next two weeks with Jeff Albrinck, Chris Schaefer, Dick Schaefer, John Perazzo to look into alternatives.
There being no further business to come before Council, a motion to adjourn was made by Mr. Vonderhaar, seconded by Mr. Albrinck and unanimously approved. Council adjourned at 7:50 pm.
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Mayor
Attest:
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Village Clerk
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